Present:
Michael Prevost, Chris Turvill, Mickey Eagle, Paul Donlevy, John Waghorn, Ian Turvill, Paul Warren, Colin Turvill, Frazer Webb, Steve Dyett, Len Rutherford.
Apologies:
Steve Donlevy, Mark Harris, Mark Turvill, and Richard Barnes.
1. Minutes of previous meeting 22nd February 2002 were agreed.
2. Apologies were received (as above).
3. Secretary's Report - Paul Warren & Michael Prevost:
General running of the society seems to be progressing well seeing a healthy increase in memberships.
4. Treasurer's Report - Chris Turvill:
The finance's are in a healthy state recording a profit of £783.01 an increase of £208.98 from 2001. Please see the attached balance sheet for further details.
5. Captain's Report - Ian Turvill:
Some very good turnouts were seen this year.
6. Chairman's Report - Frazer Webb:<>br>
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| a) 2002 has been a very good year.
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| b) Good increase in membership to 23 full members this year.
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| c) Congratulations to everybody involved in the running of the society and a thank you to everyone who plays and makes it a success.
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7. Election of officers:
All Officers had previously indicated a willingness to stand again:
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| a) Chairman - No nominations were received for this position, so it was unanimously carried that Frazer Webb would continue in the position.
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| b) Captain - No nominations were received for this position, so it was unanimously carried that Ian Turvill would continue in the position.
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| c) Treasurer - No nominations were received for this position, so it was unanimously carried that Chris Turvill would continue in the position.
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| d) Handicap Secretary - No nominations were received for this position, so it was unanimously carried that Chris Turvill would continue in the position.
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| e) Events Secretary - No nominations were received for this position, so it was unanimously carried that Paul Warren would continue in the position.
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| f) Secretary - No nominations were received for this position, so it was unanimously carried that Michael Prevost would continue in the position.
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8. Amendments to rules:
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| a) Ian Turvill proposed the reduction or elimination of the additional cut for winning an event. After a discussion between all present, three proposals were put forward and a vote was taken, the proposals were; -
| 1) | To leave the present cut in place | 0 votes |
| 2) | To abolish the winners cut altogether | 4 votes |
| 3) | To modify (i.e. lower) the winners cut | 6 votes |
The winners cut will therefore be reduced as follows; -
| Handicap | 2002
Winners
Cut | 2003
Winners
Cut | Shots Under
(Per shot) |
| 0 - 5 | 0.5 | 0.1 | 0.1 |
| 6 - 12 | 1.0 | 0.2 | 0.2 |
| 13 - 21 | 1.5 | 0.3 | 0.3 |
| 22 - 28 | 2.0 | 0.4 | 0.4 |
| 29 - 36 | 2.5 | 0.5 | 0.5 |
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| b) If a player has an official club handicap and a society handicap, then they must play off the lower of the two. The membership renewal forms will be modified to declare this.
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| c) Lost ball - If a ball is believed to be lost, then from the point that you played that shot you are asked to play a provisional. If a provisional ball was not played and you approach where you believed your ball to be, and have looked for up to a limit of five minutes you must take a drop from an agreed position where you believe the ball to have been, this will be meet with a TWO shot penalty! One for stroke and one for distance.
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| d) Slow play - If a group is holding up the society group behind then they are asked to invite the group behind to play through. The group behind should indicate to the group in front a willingness to play through.
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| e) Any objections or complaints about the event in which you partake should be raised with a member of the committee on the day of the event. The committee will then investigate and collectively decide on what action, if any, needs to be taken.
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| f) Late payment &/or no show for events that have been committed to by players. The committee are to tighten and enforce the rules from last year.
1) If a player has not paid by the payment date indicated on the calling notice then they are deemed not to be playing and a place will not be allocated to them for the event.
2) Late payment will be met with a two shot penalty.
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| g) The society disciplinary procedure is as below.
Stage 1 Verbal formal warning
Stage 2 Written formal warning
Stage 3 Punishment will be undertaken.
The committee reserves the right to enter disciplinary action at any stage depending on the seriousness of the breach of the rules. The rules the society abides by are in accordance with the rules of golf.
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| h) Before the first person tee's off on an event day, the captain or substitute member will remind all player's of the slow play and lost ball rules.
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9. Membership:
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| a) The membership is to be raised to £25 for senior members and £5 for junior members for the 2003 season after a unanimous vote was recorded. However, if payment is made before the first event the cost of senior membership will be £20. From the first event until the July event the senior membership will be £25, and after the July event membership will remain unavailable.
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| b) It has been decided that a £10 subsidy will be made to any member of the 2002 season renewing their membership in 2003 to be used at a round of their choice during the 2003 season.
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| c) The maximum cost of each round to members is to be raised from £30 to £35 for an 18 hole half day, and a maximum limit for the 36 hole full day to be set at £60, after a unanimous vote was recorded. A list of events and an indication of their cost will be despatched at the beginning of 2003.
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| d) It was agreed that sacrifices in the food available at the events should be made, in order for the society to book good courses to play, whilst keeping the cost to the members within the agreed pricing limits.
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10. Any Other Business:
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| a) Len Rutherford - The possibility for tour(s) to be arranged to play a variety of courses e.g. Links courses. John Waghorn and Len agreed to make inquiries.
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| b) Paul Donlevy - An offer has been made by Steve Donlevy to sponsor a trophy of some nature, possibly for the nearest the pin. The committee are to speak to Steve to hear his ideas.
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| c) John Waghorn - End of season dinner proposed at the Crown hotel in Chertsey, to be held between the middle of January and middle of March. John and Michael P to look into, or the Royal George in Hersham, Chris T to investigate
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| d) John Waghorn - The possibility of society polo shirts being made. Ian T to investigate.
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| e) Frazer Webb - The possibility of arranging a competition between our society and another society to be held during the 2003 season. Either to be held in addition to our own events, or as part of our full day event. Frazer is to investigate further.
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| f) Ian Turvill - Requested to play events at other courses, Chiddingfold and Hurtmore being two courses we may drop for next season. Chobham will be dropped.
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